DRAFT

"KazGrow Association of Producers - Exporters of Hay and Feed"

"Export certification program for hay producers"

Subject:
This Protocol describes the Export Certification Program for Hay Producers, which allows approved facilities to export hay that meet foreign requirements for phytosanitary imports, including the phytosanitary requirements of the PRC for the import of hay.
The KazGrow Association of Producers - Exporters of Hay and Feed (hereinafter - APEHF) has developed an Export Certification Program for Hay Producers (ECPHP) to facilitate phytosanitary certification of hay for export.
Participation in the Program is mandatory for producers intending to export to countries that have established phytosanitary requirements for the import of bales of hay.
Participation and compliance with the requirements of the program ensures that exports are free of quarantine pests and are eligible to receive phytosanitary certificates from APEHF.

Contents:
- Endorsement
- Distribution
- Scope of application
- 1. General requirements. Normative references.
- 2. Special requirements.
- 2.1. Hay eligible for certification.
- 2.2. Phytosanitary import requirements.
- 2.3. Administrative requirements.
- 2.4. Qualification and training of the applicant's staff.
- 2.5. Pest control program.
- 2.6. Non-compliance with the requirements.
- 2.7. Responsibilities of the APEHF.
- 3.0. Applications.
- Appendix 1: Application for approval in the Export Certification Program for Hay Producers.
- Appendix 2: List of quarantine pests for China.
- Appendix 3: Import requirements for China for Kazakhstani alfalfa and timothy hay.
- Appendix 4: Prohibited host species of Hessian fly.
- Appendix 5: Alfalfa Field Examination Report for China (growing season).
- Appendix 6: Hay (field baled) Examination Report.
- Appendix 7: ECPHP evaluation audit checklist.
- Appendix 8: ECPHP annual systems audit checklist.
- Appendix 9: Classification of non-conformance.
- Certification.
- Sources of information

Endorsement
Approved by:
- State Inspection Committee in the Agro industrial complex of the Ministry of Agriculture of the Republic of Kazakhstan ______________________________________

- Technical Regulation and Metrology Committee of the Ministry of Trade and Integration of the Republic of Kazakhstan ______________________________________

Distribution
APEHF website



Scope of application
This Protocol establishes and describes the minimum standards that must be met by all approved hay processing facilities with respect to establishing and maintaining a quality management system for the purposes of export certification by the APEHF. Under the ECPHP, an approved facility is one which has demonstrated, to the satisfaction of the APEHF, competence in implementing a quality management system (QMS) and in performing the type(s) of examination(s) and related administrative activities as specified in this directive.

1. General requirements. Normative references.
1.1. Technical Regulations of the Eurasian Economic Union “On the safety of feed and feed Additives” (TR 201_/00_/EAEU).
1.2. Protocol of Sanitary and Phytosanitary requirements for the export of alfalfa hay from the Republic of Kazakhstan to the People's Republic of China between the Ministry of Agriculture of the Republic of Kazakhstan and the General Administration of Customs the People's Republic of China.
1.3. IPPC - International Plant Protection Convention
1.4. ST RK 3336-2018 Alfalfa hay. Technical conditions.
1.5. Regulated pests. Regulated pests identified by the importing country.
1.6. Regulated goods. Hay produced for export to various countries.
1.7. Regulated zones. The Republic of Kazakhstan (all regions).

2.0. Special requirements.
In order for the applicant to be approved in accordance with the Program, the applicant must submit an application for approval to the APEHF and have a quality management system so that only hay that meet the phytosanitary requirements of the importing country are submitted for phytosanitary certification. To participate in the Program, the applicant must implement quality standards and prepare a manual on quality management systems (hereinafter referred to as the "manual"), which outlines the procedures for compliance with the Program standards.
As part of the Program, the approved applicant must take appropriate measures to ensure that the hay they export are grown and processed in accordance with the phytosanitary requirements of the importing country.

2.1. Hay eligible for certification.
Pure stands or mixes of timothy (Phleum pratense), alfalfa (Medicago sativa), clover (Trifolium spp.), bromegrass (Bromus spp.), orchard grass (Dactylis glomerata), ryegrass, (Lolium spp.), fescue (Festuca spp.) and oat (Avena sativa) hay produced (grown) in Kazakhstan are eligible for export certification by the APEHF. If other hay species are to be considered, the APEHF must be contacted for verification of acceptability of the species to the importing country.

2.2. Phytosanitary import requirements.
Regulated pests are normally listed as part of an importing country's phytosanitary import requirements that are developed for specific commodities.
All hay exported in accordance with the Program from an approved facility must meet the phytosanitary import requirements of the specific importing countries as follows:
Exports of hay to Japan and Korea must be:
- free from quarantine pests (e.g. Hessian fly (Mayetiola destructor));
- free from visible pests other than Hessian fly;
- free from hosts of Hessian fly, including straw, culm (stem), and leaves of wheat (Triticum spp.), barley (Hordeum spp.), rye (Secale spp.), and wheatgrasses (Elytrigia repens, Agropyron spp., Elmyus spp., Thinopyrum spp., Pascopyrum spp. and Pseudoregneria spp.). Appendix 4 provides a detailed list of species; and free from soil.
Hay exports to China, (currently only pure stands of alfalfa and timothy are eligible for export) must be:
- free from quarantine pests designated by China (Appendix 2)
- free from visible pests, other than the listed quarantine pests
- free from hosts of Hessian fly (Appendix 4)
- free from soil and produced, handled and transported in a manner consistent with the requirements specified in Appendix 3

For detailed information on phytosanitary import requirements in countries other than Japan, Korea or China, please contact APEHF.

2.3. Administrative requirements.
In order for a facility to be approved by the APEHF to participate in the ECPHP, the facility must meet the following administrative criteria.

2.3.1. Eligible applicants.
Only established processors of baled Kazakhstani hay are eligible to participate in the ECPHP. The application must be signed at the management level of the facility and must include a clear management commitment to train adequate numbers of competent staff to carry out the requirements of the Program.

2.3.1.1. Application for participation.
An application form (Appendix 1) must be completed and signed by the owner/operator of the facility indicating compliance with the terms, conditions and requirements of the ECPHP. A copy of the facility's manual should be forwarded to the local APEHF office along with the copy of the signed application form.

2.3.2. Document controls.

2.3.2.1. Approved facility records.
An approved facility must have a system for maintaining records associated with the examination of each hay lot prepared for export (namely, lot number, quantity of hay represented by the lot, field inspection results and other export information). All records must be kept for at least 1 year from the final date of shipment.
A current copy of this directive and the facility's manual must be easily accessible to the facility's pest control manager and facility staff at all times and made available to the APEHF upon request.

2.3.2.2. Internal evaluations completed by the facility.
As part of the ECPHP, the APEHF will evaluate a facility's compliance with their manual on an annual basis. The APEHF recommends that each facility conduct their own internal audit within 12 months of the APEHF's initial facility approval and on a regular ongoing basis. For example, a facility can verify its internal processes to demonstrate that they are able to trace the source of all product shipped, back to a specific hay lot(s) processed at their facility.

2.3.3. Phytosanitary certification.
Prior to the export of a consignment, exporters of baled hay are required to complete and submit an Application for Export Inspection and Phytosanitary Certification - PDF to the APEHF. A phytosanitary certificate will be issued by a APEHF authorized certification official once it has been determined that the consignment meets the phytosanitary requirements of the importing country.

2.4. Qualification and training of hay processing plant personnel.
An approved facility shall employ sufficient competent staff to ensure that the requirements of the ECPHP are met. For this Program, an applicant shall identify a qualified pest control manager for each facility. The pest control manager, along with other personnel responsible for hay examination, must have a thorough understanding of the ECPHP. The pest control manager and senior management of the facility must be committed to ensuring that compliance with the program is maintained. This includes having trained personnel to carry out all functions essential to meeting the delivery requirements of the program.

2.4.1. Qualifications of the pest control manager and staff training.
The member(s) of staff designated as the pest control manager under this Program must:
- understand the phytosanitary import requirements of the importing country;
- be familiar with good production practices for hay as recommended by provincial agronomists;
- be actively involved with the approved facility in implementing the QMS, pre-harvest field inspections and baled hay lot examinations;
- be aware of the procedures to follow in their manual to maintain conformance with the ECPHP;
- be trained to identify the regulated pests and prohibited host material specified in section 2.2;
- possess general knowledge of forages and the weeds, diseases and insects associated with forages.

2.4.2. Training.
- An approved facility must outline a ECPHP training program in their manual and conduct training of their personnel responsible for hay and/or field inspections.
- Records of staff training must be maintained by the approved facility as outlined in their manual.
- The APEHF may provide training assistance to processors upon request when availability permits.

2.5. Pest management program.
An approved facility's manual must include a pest management program to ensure that exported hay products meet the phytosanitary requirements of the importing country. The procedures followed in the pest management program must be documented for review and approval by the APEHF. Elements of the pest management program must include:

2.5.1. Field examinations.
Some processing facilities may conduct field examinations of the growing crop. Note: field inspection of the standing crop is mandatory for alfalfa hay exported to China (refer to the inspection form in Appendix 5). Field inspection will include the visual examination of the standing crop prior to harvest for the presence or symptoms of the regulated pests and/or host material of the regulated pests of the importing country. Hay baled from an inspected field meeting the conditions of an importing country must be segregated from other lots which are not eligible for export in order to prevent infestation. Segregation may take the form of a physical barrier between lots, or the use of identification marks that clearly distinguish between adjacent lots in order to prevent potential infestation or cross contamination from occurring.

2.5.2. Examination of incoming plant material.
All hay entering an approved facility and intended for export under the ECPHP must be examined to determine its compliance with the phytosanitary import requirements of the country of destination. Examination of hay may be done at origin, prior to arrival at the facility or at the facility by the pest control manager or a delegate.
Hay meeting the requirements under the program may be moved into the storage and the processing areas for export.
If regulated pests or prohibited host plants are found at the time of examination at the facility, appropriate measures, including segregation of the product from eligible hay, must be carried out immediately, in order to ensure compliance with the ECPHP. Written reports as per Section 2.5.4 must be completed.

2.5.3. Examination of export shipments, processing and shipping areas.
When export shipments are being processed, facility staff must ensure that hay, processing areas and shipping containers meet the requirements of the ECPHP. Loading of shipping containers must be conducted in a manner to prevent contamination from regulated material, (for example, windblown foxtail barley, Hordeum jubatum). Shipping containers must be thoroughly cleaned and if necessary disinfected prior to loading.
All hay prepared for export under the ECPHP must be examined by the pest control manager or his/her appointee at the frequency specified in the manual. If regulated pests or prohibited host plant material are detected the lot is ineligible to be certified by the APEHF.
The facility must apply control measures to maintain compliance with the ECPHP.

2.5.4. Written reports.
The pest control manager or his/her appointee must prepare a written report; the Hay Examination Report (Appendix 6) before or at the time the hay enters the approved facility. In addition, for alfalfa hay to be exported to China, the hay field examination report for China (Appendix 5) must be completed prior to the crop being harvested.

2.6. Non conformance.
If a facility audit has determined that the approved facility no longer meets the requirements of the ECPHP (as described in Appendix 8), its approval status will be revoked. The APEHF shall notify the approved facility in writing of the action to be taken, and identify the deficiencies that require correction action(s) to be taken.
Once all necessary corrective actions developed by the facility have been implemented and approved by the APEHF, a facility may re-apply for participation in the ECPHP. The facility must re-submit a revised manual identifying the corrective actions they have taken. The APEHF will conduct a re-evaluation of the facility to determine if the corrective actions address the non-conformances. An increased audit frequency will be assigned to the facility until on-going conformance with the ECPHP has been demonstrated to the APEHF. At that time, the facility will return to the normal audit frequency.

2.7. APEHF Responsibilities.

Note: strict adherence to the APEHF Occupational Safety and Health (OSH) policy as well as any individual facility's OSH requirements is required when APEHF staff are working on-site at an approved facility.

2.7.1. APEHF evaluation audit.
Before a facility can be approved under the ECPHP, the APEHF will conduct an evaluation audit of the applicant's facility(ies) to ensure that they can or will be able to meet all requirements of the Program. The evaluation audit is useful to the facility in case operational or administrative changes are needed at the facility or if amendments to the manual are required in order to comply with the requirements of the ECPHP (Appendix 7).

2.7.2. APEHF systems audit.
Following the approval of a facility, for the next 2 years the APEHF will carry out a minimum of 2 systems audits each year, using the ECPHP systems audit checklist (Appendix 8). These audits will be completed to determine a facility's conformance with the requirements of the ECPHP. Where a facility ships hay on a limited and seasonal basis, the APEHF may approve a reduced frequency of system audits. After the first 2 years, an approved facility that has maintained conformance with the program will be audited at a minimum of once a year.
If critical non-conformances are identified, a facility will have their approval revoked, pending completion of corrective actions by the company and, follow up audit(s). Any audits required to verify corrective actions will be in addition to the required systems audits.

2.7.3. APEHF administrative requirements.
A list of facilities approved under the ECPHP will be posted on the APEHF web-site at: https://apesk.kz/approved.
APEHF personnel in local offices will maintain files on each approved facility participating in the ECPHP. Records for each approved facility must include:
- application for approval in the Export Certification Program for Hay Producers (Appendix 1)
- evaluation Audit for pre-approval (Appendix 7)
- annual systems audit report (Appendix 8)
- manuals for each approved facility under ECPHP; Alfalfa field inspection reports only for hay exports to China (Appendix 5)

3.0. Appendices.
Appendix 1: Application for approval in the Export Certification Program for Hay Producers.

Appendix 2: List of quarantine pests for China. 

Appendix 3: Import requirements for China for Kazakhstani alfalfa and timothy hay.

Appendix 4: Prohibited host species of Hessian fly.

Appendix 5: Alfalfa Field Examination Report for China (growing season).

Appendix 6: Hay (field baled) Examination Report.

Appendix 7: ECPHP evaluation audit checklist.

Appendix 8: ECPHP annual systems audit checklist.

Appendix 9: Classification of non-conformance.

Certification.

Appendix 1: Application for approval in the Export Certification Program for Hay Producers (ECPHP).

Name of facility: ____________________________________________________________
Owner/operator of facility: ____________________________________________________________

Pest control manager: ____________________________________________________________

Address: ____________________________________________________________

Telephone number: ____________________________________________________________

Email address: ____________________________________________________________


Conditions for exporting baled hay under the Export Certification Program for Hay Producers (hereinafter ECPHP).

1. Each export shipment must consist only of hay which meets the phytosanitary import requirements of the country of destination. The approved facility understands those requirements.
2. Hay must be processed in a facility approved by the APEHF under the ECPHP. The facility understands the conditions specified in the APEHF plant health directive.
3. Records of hay received, handled and processed in an approved facility must be maintained for at least 1 year after shipment. The facility must be able to demonstrate ongoing traceability of hay shipments to both the source of the lot(s) and to each phytosanitary certificate.
4. The facility must be able to demonstrate how it prevents the export of non-compliant hay, including compliant hay that may have become contaminated.
5. The approved facility must have a quality management system and quality management system manual (herein referred to as the quality manual) explaining how the requirements of the ECPHP will be met. APEHF will review and approve the manual. The facility must implement and follow the manual.
The approved facility must agree to have its name and information about itself posted on the APEHF web-site in the list of facilities approved under the ECPHP.

The company _________________________________, in person _____________________________________, I have read and understood all the terms, conditions, obligations and requirements set out in this document, on the basis of which I can obtain permission to export certain varieties of hay in accordance with the legislation of the Republic of Kazakhstan and the Export Certification Program for Hay Producers (ECPHP).
In addition, I am responsible to APEHF and other interested parties for the accuracy of the data provided by me and undertake to compensate for damages from any actions, including claims, claims for damages, costs, in connection with any intentional or unintentional or otherwise violated action or omission on my part.

Date: ________________________, city (locality) __________________________________________

The owner / head of the company: _______________________________________________________

Signature of the inspector / official of APEHF ______________________________________________

The evaluation audit has been completed and the company has been recommended for approval.

Stamp


Appendix 2: List of quarantine pests for China.
List of quarantine pests of concern to China, in accordance with the requirements of the General Administration of Quality Supervision, Inspection and Quarantine of the People's Republic of China for alfalfa and timothy hay.

Scientific and common names of plant pests.
The following table lists the plant pests (insects, nematodes, fungi, bacteria, viruses, weeds, and soil as a pathway for pests) regulated by China in Kazakhstan alfalfa hay (Medicago sativa) and provides both the scientific name and common name of each pest.

Weeds are controlled through the use of herbicides and various cultivation practices. The harvesting schedule (4-6 times per

growing season) also reduces the likelihood that any weeds would have seeds attached if harvested with the alfalfa.

Timothy (Phleum pratense)

Scientific and common names of plant pests (Phleum pratense)


Appendix 3: Import requirements for China for Kazakhstani alfalfa and timothy hay.

1. Introduction.
The KazGrow Association of Producers - Exporters of Hay and Feed (APEHF) will certify shipments of hay to China that meet all the requirements. All alfalfa and timothy hay exported to China must be processed at facilities approved by the APEHF under the Export Certification Program for Hay Producers (ECPHP).
To be eligible to export hay to China, a processor must apply to the APEHF for approval under the ECPHP. A quality systems manual must be developed by the company outlining how the requirements for exporting hay to China willbe met. This manual must be provided to and reviewed by the APEHF. Prior to export, the APEHF will recommend individual processing facilities to the General Administration of Customs China (GACC), who will register each processing facility. The list of processing facilities approved to export either hay species will be available on a website maintained by GACC.

2. Pests.
The quarantine pests and animal diseases of concern to China are listed in Scientific and Common Names of Plant Pests and Animal Diseases in Appendix 2.

3. Growing and harvesting
Hay growing, drying, handling, transport and storage locations should be separated from animal feedlots, pastures and ensured to be free of animal waste, excreta and other animal-related articles. To this end, fields that have animals pastured on them during the year, are in close proximity to barns or feedlots such that cross-contamination could occur would not be eligible to produce hay for China.
During field operations, mixing of hay with miscellaneous roots, soil and other foreign material must be avoided.
Farms that export hay to China should have effective monitoring, prevention and integrated pest management measures to control and avoid the occurrence of quarantine pests of concern to China during growing and harvesting.
Note (alfalfa only): companies (exporter/processor) operating under the Program will maintain a current list of farms from which the hay is sourced. A field inspection must be completed for each field and the inspection reports retained by the processor such that every shipment of alfalfa hay to China can be traced back to individual farms/fields. An example of a field inspection report form is provided in Appendix 5.

4. Processing and storage
The processing and storage area must be kept clean and cross-contamination avoided. If the facility is used for processing alfalfa hay that is not for export or hay of other types whether for export or not, the processing area should be cleaned and swept thoroughly.
Before compressing to export-ready format, there must be a procedure in place to exclude contaminants such as: the quarantine pests of concern to China, other pests (mites, mollusks, rodents, etc.), plant residues such as roots, seeds and other plant parts not associated with alfalfa, soil and animal excrement.
The facility will store the feed, before its loading for export to China, in storage facilities with the following conditions:
- storage in a relatively segregated, sheltered place
- measures are taken at entry and exit to prevent contamination by regulated pests
- the floors of the storage facility are clean and easy to sweep and disinfest
The hay for export to China must be clearly identified and stored in such a manner that effectively segregates feed destined for export to China from feed destined for other end uses.
The facility must use clean containers for shipping hay to China and, when necessary, the containers are swept and disinfected thoroughly
Fumigation with methyl bromide.
With the temperature at 15°C and above, 32 g/m³ lasting 16 to 24 hours under atmosphere pressure, 40 g/m³ in vacuum lasting 3 hours.
There should be at least 1 packing mark in each container of each shipment noting the name of the processing facility,
registration number and the typeface Kazakhstans Alfalfa Hay for Export to the People's Republic of China.

5. General
An effective tracking system must be established by processors/exporters that allow exported hay lots to be traced back to the producing farm. This is a key element in the quality system process and audits of companies under the Export Certification Program for Hay Producers.
Growing season field inspections are required to ensure that the requirements for pest management and monitoring as per section 3 above are completed, and that alfalfa hay is free from quarantine plant pests regulated by China. Inspectors of the KazGrow Association of Producers - Exporters of Hay and Feed (APEHF) will support industry training related to the identification of China's regulated pests in alfalfa hay. Joint inspections on 25% of all alfalfa fields will be conducted over the first 2 years that a facility exports alfalfa to China to provide ongoing training and oversight, and to verify industry's ability to identify China's regulated pests.
Pest risk assessments have been completed, identifying the regulated pests of concern to China in alfalfa hay that may occur in Kazakhstan and that could or are likely to be associated with dry, compressed alfalfa hay. For additional information on field and baled hay inspection techniques, and the identification of pests regulated by China in alfalfa hay, please contact your local APEHF office.

6. Field sampling and analysis of alfalfa fields.
Should the individual inspecting the fields suspect that the field is infected with a plant pest of quarantine concern to China, a sample of the infected host material and/or pest, in the case of insects and weeds, must be provided to the local APEHF office for submission to the appropriate APEHF testing laboratory for verification.

7. Sampling and laboratory analysis of field baled alfalfa hay prior to export for Verticillium wilt.
All lots of field baled hay must be sampled and tested at a APEHF laboratory prior to export to verify freedom from Verticillium wilt. Any hay lot testing positive for Verticillium Wilt will not be eligible for export to China.

8. Other requirements specific to timothy hay.
Timothy hay with mature/viable timothy seed should not shipped. Growing season field inspections are not mandatory under the timothy arrangement unlike the alfalfa arrangement. If they are not completed, the grower/processor is required to submit an affidavit to local APEHF office. The affidavit must cover the following import requirements for China:
- fields are separate from animal pastures and farms (no grazing of fields with domesticated livestock)
- hay storage areas are separated from domestic livestock
- confirmation that good agronomic practices have been used to avoid the contamination of hay during harvest, drying, storage and transportation with roots, soil, and other extraneous matter
- confirmation that the grower has followed good agronomic practices to minimize the potential for the occurrence of quarantine pests
- the affidavit must be signed by either the grower or by the processor, if the processor has visited the field during the year, observing and/- or discussing with the farmer the general production practices.

Appendix 4: prohibited host species of Hessian fly

Wheat
- common wheat (including winter and spring wheat) - Triticum aestivum
- spelt wheat -Triticum spelta
- durum Wheat -Triticum durum
- all other Triticum spp.

Barley
- common barley -Hordeum vulgare
- foxtail barley -Hordeum jubatum
- little barley -Hordeum pusilium
- other Hordeum spp.

Rye
- Secale cereale

Triticale
- X- Triticosecale

Wheatgrasses, including:
- couchgrass/quackgrass -Elytrigia repens
- crested wheatgrass -Agropyron cristatum
- northern wheatgrass -Elymus lanceolatus
- slender wheatgrass -Elymus trachycaulus
- pubescent wheatgrass-Elytrigia intermedia
- other wheatgrasses -Thinopyrum spp., Pascopyrum spp., Pseudoroegneria spp., etc.

Appendix 5: Alfalfa Field Examination Report for China (growing season)
Hay Field Examination Report.

Appendix 6: Hay Bale (field baled) Examination Report
Hay (field baled) Examination Report

Number: ______________________________


Appendix 7: ECPHP evaluation audit checklist
Name of facility: _____________________________________________________________________
Location: ___________________________________________________________________________
Date: ______________________________________________________________________________
APEHF inspector: ____________________________________________________________________
The following table is the ECPHP evaluation audit checklist which provides fields for the verification of completion of different preliminary standards, and a field for notes to accompany the verification of each standard:

Appendix 8: ECPHP systems audit checklist
Name of facility: _____________________________________________________________________
Location: ___________________________________________________________________________
Date: ______________________________________________________________________________
APEHF inspector: ____________________________________________________________________
The following table the ECPHP annual systems audit checklist which provides the following fields to be filled out: verification whether different standards have been completed (yes and no columns), the non-compliance to the standard (if it occurred), the corrective action which needs to occur, and the due date for when the corrective action must be completed by:

Appendix 9: classification of non-conformances

Critical non-conformance
Critical instances are those that place the integrity of this Program in jeopardy. Certificates must not be issued as this non-compliance will directly affect export markets. The facility is suspended from this Program. Examples include:
- the process facility knowingly exports product contaminated with non-conforming product
- the process facility completely fails to follow their own quality system procedure
- the process facility fails to do follow-up and corrective action following notification by importing country of rejection for prohibited pests

Major non-conformance
Inspection findings that reveal that the integrity of this Program may be compromised. Corrective action must be carried out within the time frame specified by APEHF or participation of the facility may be suspended. More than 2 major non-compliances is considered a critical non-compliance.
- The process facility operating without a pest control manager.
- Pest control manager is not qualified as per Section 2.4.1.
- The process facility cannot trace back shipments.
- The process facility fails to make corrective actions identified from previous audit.
- Hay being processed contains pests prohibited by importing country.
- Process facility consistently does not have sufficient staff to meet quality management system procedures.
- The process facility does not follow their manual for hay examination.
- The process facility does not follow their manual for hay storage.
- The process facility does not follow their manual for hay segregation.
- The process facility does not handle shipping containers as per manual for cleanliness.
- Records/documentation have not been maintained for 1 year after shipment.

Minor non-conformance
Inspection findings that reveal 1 isolated incident of non-conformance which has no direct impact on the integrity of the product provided that remedial action can be taken within a period defined by the inspector. Corrective action must be carried out to the satisfaction of APEHF or participation of the facility may be suspended. More than 2 minor non-compliances is considered a major non-compliance.
- Process facility does not have a current copy of their manual available.
- Reports and records listed in the manual are not complete, up to date or available.
- The process facility does not completely follow their manual procedure for hay examination.
- The process facility does not completely follow their manual procedure for hay storage.
- The process facility does not follow their manual procedure for hay identification.
- The process facility does not completely follow their manual procedure for hay segregation.
- Training records have not been maintained or staff training has not been completed on a consistent basis.
- Records/documentation have not been consistently maintained for 1 year following shipment.
- The process facility does not have available a current copy of the ECPHP directive.
- The process facility does not have sufficient staff to meet quality management system procedures.
- The process facility does not have manual procedure for receiving hay.
- The process facility does not consistently handle shipping container as per manual for cleanliness.

Certification.

Phytosanitary certification is used to certify that products comply with phytosanitary import requirements of plant products and other quarantined materials that are subject to international trade. Phytosanitary certification contributes to the protection of plants, including cultivated and wild or unregulated ones. Phytosanitary certification also facilitates international trade in plants, plant products and other quarantined materials, as it provides for the application of an internationally agreed document and related procedures.

The KazGrow Association of Producers - Exporters of Hay and Feed (APEHF) is an independent national body representing the feed industry of Kazakhstan.

The Export Certification Program for Hay Producers (ECPHP) is an APEHF initiative aimed at supporting the members of the Association and the entire feed industry in general, in order to help producers obtain high-quality hay.

The APEHF certificate confirms that the plant products exported comply with the requirements of the ECPHP and the importing country. The Program is aimed at improving the quality of Kazakhstani hay.

APEHF urges all manufacturers to keep:

- reports on the inspection of pens – checking for hazards and potential contamination;
- records of the use of chemicals – record the norms and dates of use of chemicals;
- harvest records – information about mowing, drying, baling and storage location;
- Feed analysis – nutritional parameters of your products, if a feed analysis has been performed.

This information can then be used to compile vendor declarations that will provide your customers with all the necessary information.

SOURCES OF INFORMATION
1. Industry standards of the industry standardization system.
2. GOST 4808-87. Hay. Technical conditions.
3. Law of the Republic of Kazakhstan "On responsible treatment of animals", Rules for the treatment of animals.
4. "Requirements for the safety of feed and feed additives", approved by Decree of the Government of the Republic of Kazakhstan dated March 18, 2008 No. 263.
5. Law of the People's Republic of China on the entry and exit animal and plant quarantine.
6. Regulation on the implementation of the Food Safety Law of the People’s Republic of China.
7. Royal Decree No. (M/60) 9-23-1435AH and it is implementing regulations issued by the decision of the Board of Directors of Saudi Food and Drug Authority No. 2-16-1439AH And 9-4-1439AH.
8. Periodicals and special literature.

DEVELOPED BY: "KazGrow Association of Producers - Exporters of Hay and Feed"
© 2025 АПЭСК KazGROW
CONTACTS
248b Dostyk Ave. Almaty

+7 777 3555586
  • info@apesk.kz
  • Astana +7 708 186 2990